FAQs will be updated to share questions asked from within the sector.
We have a SHS Quality Portal account, does it cost to link to other standards?
No. There is no additional cost. There are over 40 community service and health standards in the portal. Assessments are cross mapped to most standards so when you complete assessments, you contribute to the completion of multiple sets of standards, avoiding duplication.
A small number of Standards, for example, QIC Health & Community Service Standards, require a paid subscription to the owning body. These Standards you will not have access to through your SHS subscription.
Is there a size limit on uploads?
There is no limit on the overall amount of information that may be uploaded and stored within your Documents section on the SHS Quality Portal. However, upload speeds vary depending on your organisation’s internet capacity. Upload documents in manageable batches to reduce the risk of long uploads.
Upload once, link often. It is common for a single piece of evidence to be used to demonstrate compliance with more than one assessment. Upload the document once only and link to relevant assessments as needed. Only upload and link evidence that directly demonstrates compliance with the standard’s requirements. Upload evidence into your Documents library, link it wherever relevant and provide detail in the Notes section of the appropriate page or section number.
We have answered 'no' to some assessments? What now?
Include the gaps in your Quality Action Plan to be addressed after the self-assessment and guided self-assessment process. You will have until the end of May 2017 to implement your Quality Action Plan which is aimed at allowing you to achieve compliance with the Standards.
Does the SHS Quality Portal keep a record of completed actions?
Yes. For every assessment question answered in the negative, the SHS Quality Portal generates a Standards Action Plan collating all these questions into one document, which can be viewed and managed online and a copy downloaded into MS Excel. The Standards Action Plan section of the Portal also includes links to resources that may be useful in becoming compliant with a Standard. You may use this Standard Action Plan to develop your Quality Action Plan, which can take any style or format best suited to you and your service. You may want to request the advise of the consultant conducting your GSA as to how to structure your Quality Action Plan.
When an action is marked as completed in the online Standards Action Plan, it will be removed from online view, however, a record of the action and completion date is maintained and viewable in the downloaded format.
How can we report these actions to the Board?
You can download a copy of the Standards Action Plan which will show open and closed actions. You could also show them the Quality Action Plan you develop using the Standards Action Plan. You can also give Board members 'Reviewer' access to your portal account.